Club Officer Roles


Assures that all officers are handling their duties for each meeting and for the club future. Opens and closes each meeting. Set a positive tone for every meeting. Introduce guest at the beginning of the meeting. Coordinate with the district officers on items related to the club. Guide the Club officers in setting and tracing Distinguished Club Program Goals.

Transferable Skills: Team building/Leading, Conflict Resolution, Project management, Meeting Facilitation

Vice President Education

Schedule all meeting roles. Plan any special meetings. Track individual member communication and leadership progress. Oversee the Club Mentor Program. Orient new members. Handle all of the President’s duties when necessary.

Transferable Skills: Scheduling, Negotiations, Strategic Planning, Time Management, Event/Meeting Planning

Vice President Membership

Greet all guests at the meeting. Talk to guests about the benefits of Toastmasters. Talk to them about the meeting structure and introduce them to the presiding officer. Follow up with guests and assist new members in completing the Membership Application.

Transferable Skills: Personnel Development, Customer service, Public Relations, Planning, Marketing and Sales


Maintain a roster of current club members. Handle all club correspondence with Toastmasters International. Inputs the Club Officers list or any changes on-line to Toastmasters International. Take the minutes of each meeting and distribute them to the club members. Take and distribute the minutes of the Executive Officers meeting. Remind the presiding officer of any pending club business.

Transferable Skills: Report Writing, Research, Document Control and Event Coordination


Collect club dues and new member fees and pay them to Toastmasters International immediately. Prepare and monitor a club yearly budget. Arrange for a yearly audit. File yearly E-postcard (Form 990-N) with the IRS.

Provide a monthly Treasurer’s report to the Executive officers board. Order supplies as required.

Transferable Skills: Budget Preparation, Revenue Tracking, Money Management, Purchasing and Consulting

Sergeant at Arms

Arrange meeting room reservations, assure that the room is available for the upcoming meeting. Assure that club supplies are present at all club meetings. Set up the meeting room prior to each meeting. Notify Treasurer when any club supplies need to be ordered. Greet guests. Open each meeting, introduce the presiding officer.

Transferable Skills: Interpersonal/Communication Skills, Customer Service, and Event Planning